Welsh Real Tennis Association: 

Privacy Statement

Policy on Data Protection & Privacy - The Welsh Real Tennis Association.

Under the EU General Data Protection Regulations (GDPR), the Association is required to obtain consent from those people on whom it holds personal data and to inform them of their individual rights under GDPR. The Association holds data on its Members. 

 

MEMBER DATABASE 
 
The WRTA currently holds personal data on its Members most of which was supplied to the Association by the Member on joining the Association. Information on the handicaps of Members is sourced from the RTO system owned by the Tennis & Rackets Association. 
 
In order to operate the Association, we need to be able to communicate with our Members. The Association will still be able to communicate with them without their consent if it is required to carry out the business of the Association (such as notification of the AGM).

The Association, as part of its compliance with the requirements of GDPR,  asks that its Members consent to their data being held in accordance with this Policy. We have security in place which is available to Members on request. The following summarises this information.  
The following personal information is held electronically by the Association on its Members: 

1. Membership Database: 

     • Title/Gender 

     • Last and First Names 

     • RTO Handicaps (singles and doubles) 

     • Real Tennis Clubs belonged to 

     • Email Address 

     • Mobile, Home and Office Telephone Numbers 

     • Home Address and Postcode 

 2. Subscription and Related Information 

     • Record of the payment of subscriptions and the source of those payments (GoCardless, standing orders or by other means).   GoCardless is the online direct debit system used by the Association. 

     • A record of payments by GoCardless for social events. 

     • GoCardless supplies the Association with the name of the bank where the direct debit is registered but not the account details. We do not hold this information electronically. 

 USE OF THE DATA 

The Association uses Members’ personal details solely for communication from the Association to Members for the following purposes: 
     • To invite Members to play in Tennis matches, competitions and similar on-court activities. 

     • To invite Members to attend social and fund raising events.

     • To inform Members of General Meetings. 

     • To send out AGM papers, newsletters and similar items. 

     • For any other legitimate use of personal data of Members for furthering the game of Tennis and other Association activities. 
From time to time the Association will publish on its website (https://www.welshrealtennis.org) reports of Matches played accompanied by photographs of Members playing tennis, enjoying hospitality or participating in presentations. 
 

POLICY & DATA RIGHTS 

The Association will provide you with a copy of its Data Protection & Privacy Policy on request. The Policy is available on the Association’s website (https://www.welshrealtennis.org). 
You also have the right on request to: 
   • Be removed immediately from the all the databases held by the Association

   • Be provided with a copy of the information we hold on you, by email request to the Club Secretary (jeremy.irwin-singer@gmx.com).   We will provide this within 30 days of your request.

   • Have your history with the Association deleted, other than your first and last names, prime club, reason for leaving and email address. 

   • Have the Association amend details of any information we hold that is not correct. 

We will record when Members have given their consent for the Association to store their personal information and to be contacted by the Association, together with the date that consent was received. 

We will never share personal data with anyone without permission. The Association updates and safely stores your contact details and only uses those details fairly and for matters relating to the Association.  
 
The contact details of Members are available to the Committee of the Association. Match Managers are provided with limited contact details (usually email address, mobile telephone number and handicap) so that they can invite Members to play in the WRTA matches.
 
This Policy is a “living document” and will be amended and updated from time to time.